COMMITTEE DESCRIPTIONS AND SELECTIONS
BUILDING & GROUNDS: Maintain indoor and outdoor equipment by making repairs, cleaning, raking, mulching,
painting, etc. (1 Chairperson and 4 members)
FINANCIAL
REVIEW: Responsible for the monthly review of financial paperwork
for GAPNS. Reports findings to the President monthly. Knowledge of accounting is helpful for this committee. (1 Chaiperson)
FUNDRAISING
- Responsible for coordinating and running all GAPNS fundraisers. In the past this
has included but is not limited to a Fall Festival, Poinsetta Sale and BabyPlace shopping day (1 Chairperson)
GOLF OUTING - Responsible for running the Spring
Golf Outing. This includes securing a location for the event, getting sponsors, golfers and prizes as well as coordinating
the dinner and awards following the golf day. (1 Chairperson with 2-4 assistants)
HISTORY & ARCHIVES - Responsible for coordinating all photographs for
all classes, collecting pictures to use for PR as well as yearbooks, Will work with the teachers to assist in classroom archiving
as well. (1 Chairperson with 1 assistant from each class)
HOUSEKEEPING: Chairperson is responsible for
scheduling the bi-monthly work teams of 4-6 people on a rotating basis to clean the classrooms, the Bradner Room and
the bathroom at the school. Each member of the committee is also responsible for attending 1 of the 3 BIG CLEANS during the
school year. (1 Chairperson and 20+ members)
NEWSLETTER: Gather information for the monthly newsletter from GAPNS Board, teachers and parents. Compile the information into
the newsletter each month, copy the newsletter and distribute to the membership. Knowledge of and access to Microsoft Publisher
and an e-mail address is important for this committee. (1 Chairperson)
PUBLIC RELATIONS: Make and distribute fliers to publicize Fundraisers, Open House and Registration
and other events as needed. Place photographs and taglines of events in the newspaper as well as coordinate all Press Releases
for the newspapers. Determine the best way to market the school in Goshen and the surrounding communities. (1 Chairperson with 1 Assistant)
PURCHASER: Responsible for purchase and maintenance of all cleaning supplies and basic supplies
for the school, examples include paper cups, plates, wipes, toilet paper, etc. (1 Chairperson)
SCHEDULER: Prepares classroom snack and drink schedule every month and posts in the hallway
and in members mailboxes. Works with teachers to schedule all special days, birthdays, holiday parties, etc. Also responsible
for the signups and snack schedules for the Plus program sessions. (1 Chairperson)
SCHOLASTIC SALES & BOOK
FAIR: Responsible for monthly Scholastic book order. Place fliers
in the members mailboxes and coordinate the orders with Scholastic and distribute books to members upon arrival each month.
During the annual GAPNS Open House, coordinate and run all aspects of the Book Fair. (1 Chairperson)
SPECIAL
EVENTS: Responsible for coordinating any special events the school
runs. These include the Fall picnic, Mom's Night's Out, Teacher Appreciation and School Pictures as well as assisting
with the Golf Outing (1 Chairperson with 1 Assistant)
SUBSTITUTE COMMITTEE: Members from each class act as unpaid substitutes in the classroom for the teaching staff as needed.
(1 from each class)
EXECUTIVE BOARD DESCRIPTIONS
PRESIDENT: The president exercises general executive authority on behalf of the group within limits of the constitution;
acts as the official school representative to all organizations except as delegated; and transmits all official communications
between teachers and members.
VICE PRESIDENT: The Vice President shall oversee all committees; assume all the responsibilities of the President in
his/her absence; assist other officers as requested.
SECRETARY: The Secretary shall take
attendance at meetings; keep minutes and post the General Membership meeting minutes; conduct correspondence; maintain correspondence
and other records; maintain and distribute member handbooks; collect mail from post office and distribute, maintain phone
tree and coordinate the Nominating Committee.
TREASURER; The Treasurer shall be responsible
for the collection of revenues; disbursement of funds; the maintenance of proper books of accounts and the Treasurer Reports.
Two signatures will be required for all checks; either the President or the Vice President will cosign.
ASSISTANT TREASURER: The Assistant Treasurer shall, under the supervision and review of the Treasurer,
collect and record tuition payments; record and make fundraising and newsletter advertising deposits in a bank designated
by the Executive Board, and any other duties the Treasurer deems necessary.
2 DAY REGISTRAR:
The 2-Day Registrar shall be responsible for the registration fees and forms; keep a file on all children enrolled in the
2-Day program; keep updated medical records of those children; maintain a waiting list for 2-day program; receive phone calls
regarding registration, send out registration materials and distribute information packs to late registrants; to serve as
Co-Chairperson of the Spring Registration/Open House.
3 AND 5 DAY REGISTRAR: The 3 and 5
Day Registrar shall be responsible for the registration fees and forms; keep a file on all children enrolled in the programs;
keep updated medical records of those children; maintain a waiting list for the programs; receive phone calls regarding
registration, send out registration materials and distribute information to late registrants; serve as Co-Chairperson of the
Spring Registration/Open House.
